MODEL DRAFT
LETTER
No ...........
Date ...............
To
Secretary
Department of
Posts
Dak Bhavan
New Delhi - 110001
Sub: Scrutiny of Constitution/Bye-laws of Service Association in
accordance with CCS (RSA) Rules 1993 for verification process to be held in the
year 2020 - Request for arranging a meeting by Secretary, Posts, with Staff
side – reg
Ref : Director (SR
& Legal) letter No.T - 15/2/2020 - SR dated 24th July 2020 ( copy enclosed
for ready reference)
With reference to the above cited letter received from Director (SR
& Legal) regarding the process of membership verification, Iam to inform
you that the Managing Body of our union, viz
-------------------------------------------, held detailed deliberations on the
contents of the letter and like to place the following request before you.
As you may be aware , after the promulgation of the CCS(RSA) Rules
1993, three or four membership verification process had been completed and
recognition was granted to our Union every time, During the earlier
verification process also we have submitted copy of our constitution along with
the Application. In the first verification process itself, our constitution was
scrutinized by the Department and after vetting by Department of Personnel
& Training, the same has been approved, as we have complied with all the
requirements of the Department and DOP&T. After the first verification
process, recognition was accorded to our Union. Subsequently, in all
Verification process we have submitted the same copy of the constitution which
is approved by Department and DOP&T during the first verification
process. No objections or discrepancies were raised by the Department and
the constitution submitted by our union was accepted without any further
modifications and recognition was also granted after the verification process
conducted earlier.
This being the fact, we are at a loss to understand why the
Department is raising objections and discrepancies in various clauses of the
same constitution now. It is also felt that some of the modifications and
discrepancies raised, like deletion of all references to our affiliated
Federation, viz; NFPE from the constitution, replacing the word
"union" with "association" in the text of the constitution
etc, will change the basic character and fundamental principles laid down in
the union constitution.
Further , once a constitution is approved by the Department
and also by our All India Conference which is the highest policy decision
making body , any amendment to the constitution can be made only with the
approval of the next All India Conference as per the clauses of
"department - approved" and "All India conference
approved" constitution of our union. Amending the clauses of the
constitution in violation of the provisions of the constitution can be
challenged by any of our bonafide member in the court of law, and we will be
put to an embarrassing position.
In additions to
the above , we have certain apprehensions regarding the amendments sought by
the department in Director (SR & Legal) letter cited above , for which we
need some clarifications from the department to enable us to take our decision
on the amendments / discrepancies raised by the Department.
In view of the above, it is requested that a meeting with the
staffside may be arranged by the respected Secretary, Department of Posts at
the earliest, to put the records straight and to clarify our genuine
apprehensions and doubts.
Awaiting positive decision,
Yours Sincerely
(R.N. Parashar)
Secretary General
Copy to :
1. Director General,
Department of Posts, Dak Bhavan, New Delhi -- 110001
2. The Member (P),
Department of Posts, Dak Bhawan, New Delhi.
3. The DDG (SR) ,
Department of Posts Dak Bhawan New Delhi-110001
4. The Director (SR & Legal) ,
Department of Posts , Dak Bhawan, New Delhi-
5. The Section Officer, SR
Section, Dak Bhawan, New
Delhi
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